Management Sciences for Health is recruiting a Office Manager, to be based in Luanda, Angola.
Duties
- Organize maintain & manage office support services including all bookings for workshops, conferences, travel and accommodation as may be required
- Set up meetings, draft all correspondence required, and handle day to day relationship management with vendors
- Provide basic project administrative orientation on procedures, resources, and key staff to new employees
- Also inform all new staff and team members of updates or important changes relating to MSH organizational changes and perform other orientation-related activities as needed
- Ensure timesheets are submitted timeously and maintain leave records
- Oversee local procurement and execute all approved payments for local vendors, contractors and consultants for goods and services received, in accordance with the laws and regulations of Angola, and MSH and USAID regulations
- Maintain an effective office country filing system, order and replenish office and stationery supplies and manage the document courier service between Angola office and other MSH Offices
- Maintain all capital assets and update property inventory control
- Manage the events calendar and maintain the diaries of the technical staff
- Coordinate all catering for meetings & Oversee boardroom bookings
- Oversee functions of drivers
- Conduct or support any special activities, and other duties as assigned
- Perform other duties as assigned
Requisites
- Minimum Diploma with emphasis in Administration, Accounting, Business or Public Administration required, Bachelor’s degree preferred
- Minimum of three years experience in a similar position with, preferably with an international organization
- Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience) along with ability to learn new software packages. 5. Strong communication writing and analytical skills demonstrated through a problem solving approach to administrative issues and a systems approach to management
- Ability to work independently and take initiative
- Ability to learn complex procedures
- Familiarity with protocols associated with managing a field office
- Strong interpersonal and team leadership skills and participatory management
- Fluent in spoken and written English Fluency in Portuguese a must
Notes
- Only short listed applicants will be contacted
How to Apply