Vaga

Administrative Assistant

Management Sciences for Health

Management Sciences for Health is recruiting a Administrative Assistant, to be based in Luanda, Angola.

Duties
  • Petty Cash Custodian
  • Make small purchases
  • Purchase of flight tickets and hotel bookings for all staff
  • Maintain the MSH Angola Property List
  • Maintain and control the office supplies warehouse
  • Receives all goods purchased for MSH Angola
  • Monitoring of stationery levels ensuring regularly used items are kept in stock while at the same time ensuring stationery levels are economically low
  • Collecting and filing stationery request forms from staff members prior to issuing of stationery
  • Ensure that equipment such as copiers, fax machine and others, are in good working order at all times
  • Replenish copy paper of all printers on a daily basis. Replenish printer cartridge when needed
  • Supports the Office Manager to control the office in terms of lightning, drinking water, water pump, air conditions, and vehicles fuel
  • Receive and send all documents via courier services and maintain appropriate registers
  • Accept and log all deliveries, check auto notification and verify that contact was notified and package was picked up
  • Assist in planning and provide support for meetings and other special events
    Booking of staff meetings and any other meetings
  • Managing the MSH Office Reception according to required standards
  • Maintain and distribute the MSH internal telephone list and staffs addresses Lists as needed
  • Provides a general office support function by performing various office duties when requested, e.g. filling, stock taking, arranging transport
  • Any other duties as assigned by supervisor
  • Perform all tasks in an ethical manner and according to MSH policy and donor requirements
Requisites
  • A three year Diploma in Administration or a minimum of two years relevant administrative experience in supporting work group
  • Fluency in Portuguese essencial; Fluency in English is a plus
  • Strong administrative, organizational, and written and verbal communication skills
  • Highly organized and able to work well under pressure
  • Ability to carry out independent work, to take initiative, and to use good judgment
  • Strong PC skills to include knowledge of Microsoft Word, Excel, PowerPoint, Outlook, internet research and database use
  • Familiarity with Microsoft Outlook desirable
  • Ability to interact with professionals at all levels located in different parts of the world
  • Knowledge of USAID and other similar organizations
  • Preferably possess a valid Angolan drivers license
Notes
  • Only short listed applicants will be contacted
How to Apply
This vacancy is no longer accepting applications

Detalhes

  • Entidade Management Sciences for Health
  • Local
  • Categoria
  • Tags
  • Publicado 21.04.2017
  • Expira 05.05.2017
  • Partilhar vaga por email
  • Reportar erro
  • Traduzir para Português

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