Vaga

Country Operations Management Unit(COMU) Manager

Management Sciences for Health

Management Sciences for Health is recruiting a Country Operations Management Unit(COMU) Manager, to be based in Luanda, Angola.

Duties
  • Country Operations: Lead MSH’s operations systems for audit preparedness in compliance with MSH’s Country Operations Management Unit Policy, through consistent and comprehensive risk analysis, establishment and management of internal controls, and audit follow-up as necessary
  • Establish country protocols for management in Country Operations or any of the functions noted in this document as necessary
  • Monitor compliance with explicit registration requirements of the host government and its ministries, as applicable
  • Maintain legal reporting and approval requirements in regard to host country Government legal frameworks
  • In coordination with the Operations Support Team in the US, provide information to MSH for the effective maintenance of general records
  • Lead on the execution of the Country Security Plan (including Evacuation Plan, Fire Plan)
  • As the Security Focal Point, implement all the security tools in place in collaboration with the Country Lead and provide a regular update of information on security risks and the office security level that can affect the employees and office security and facilities
  • Disseminate to staff the security plan and its appendices, as well as leading the practice and implementation of the communication tree
  • Monitor the need for and use of local insurance and local legal services
  • Finance and Accounting: Oversee in normal business and back up, in case of absence, the key functions of the Accountant, to allow continuity of operations of the office in preparing and submitting country office expense reports, paying, claiming and withholding local taxes, gaining relevant tax exemptions, operating bank accounts, etc.
  • Work with Country Project Director (CPD)/Country Leadership Team (CLT) in preparing and managing annual project budget and pipeline
  • Coordinate and prioritize support to projects, manage expectations with project directors so that all projects are served on a timely and high quality manner
  • Coordinate and manage execution of internal/external financial, operations and program reviews or audits (including monitoring cost allowability), and ensure preparedness for and timely follow up to reviews or audits conclusions and recommendations
  • Act as financial signatory for purchase orders, fiduciary signatory as necessary, as well as budget signatory for COMU budget costs
  • Establish local payroll for hiring and payment of personnel, including all applicable payments and deductions required by local labor law
  • Human Resources Management: Manage HR administration which includes maintenance of employee records, compensation in collaboration with the Country Lead and OST Human Resources Partner, job grade classification, benefits enrollments and administration, etc.
  • Provide basic project administrative orientation on procedures, resources, and key staff to new employees based on the Angola Human Resources Manual; Also inform all new staff and team members of updates or important changes relating to MSH organizational changes and perform other orientation related activities as needed
  • Employ staff and consultants in accordance with local labor laws and visas/work permits for expatriate staff
  • Procuremenet and Purchasing: Oversee local procurement and execute approved and policy-compliant purchase orders for local vendors, contractors, and consultants for goods and services received, in accordance with the laws and regulations of Angola, and MSH and donor regulations
  • Facilities and Office Services: Be responsible for the oversight of Information & Technology Systems
  • Supervise the management and controls over project office fixed assets, such as furnishings, and computer equipment, as per MSH procedures for property management
  • Ensure MSH can maintain and manage its lease agreements for the operation of physical office space, assessing the Office Manager’s work in compliance with MSH’s In-Country Facilities Management Policies
  • Fleet Management: Monitor the MSH Angola vehicle fleet management and vehicle usage
  • Incountry Travel workshops and Logistics
  • Monitor the logistics of workshop, associated travel and event management
Requisites
  • 7 years’ experience preferably in progressively responsible experiente, Experience in international public health is highly preferred
  • Thorough knowledge of a variety of concepts, practices, and procedures within the particular learned profession, as well as applicable laws, regulations, and general instructions is required
  • Experience in managing programs funded by the U.S. Government, preferably USAID
  • Experience with USAID work plan budgeting, expenditure monitoring, pipeline analysis, cost sharing and financial reporting
  • Extensive knowledge of USAID rules and regulations
  • Excellent skills in Microsoft Office and QuickBooks or similar accounting software, advanced reporting skills
  • Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience)
Notes
  • Only short listed applicants will be contacted
How to Apply
This vacancy is no longer accepting applications

Detalhes

  • Entidade Management Sciences for Health
  • Local
  • Categoria
  • Tags
  • Publicado 18.05.2017
  • Expira 03.06.2017
  • Partilhar vaga por email
  • Reportar erro
  • Traduzir para Português

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